Attendance » Attendance and Absence Reporting Procedures

Attendance and Absence Reporting Procedures

Parents are encouraged to clear only legitimate absences. A fundamental premise is that cadets must attend class constructively and consistently to benefit from the instructional program. Accordingly, the following expectations and policies have been instituted at the Oakland Military Institute. Please read them thoroughly and review them with your son or daughter.
Excused Absences for Classroom Based Attendance
Absence from school shall be excused only for health reasons and justifiable personal reasons, as permitted by law or Board policy. A cadet's absence shall be excused for the following reasons:
  1. Personal illness;
  2. Quarantine under the direction of a county or city health officer;
  3. Medical, dental, optometric, or chiropractic appointments;
  4. Attendance at funeral services for a member of the immediatefamily:
    •  Excused absence in this instance shall be limited to one day if the service is conducted in California or three days if the service is conducted out of state.
    • "Immediate family" shall be defined as mother, father, grandmother, grandfather, spouse, son/son-in-law, daughter/daughter-in-law, brother, sister or any relative living in the student's immediate household.
  5. Participation in religious instruction or exercises in accordancewith Charter School policy:
    • The student shall be excused for this purpose on nomore than four school days per month.
In addition, a cadet's absence shall be excused for justifiable personal reasons such as:
  1. Appearance in court
  2. Observation of a holiday or ceremony of his/her religion;
  3. Attendance at religious retreats for no more than four hours duringa semester.
  4. Attendance at the pupil’s naturalization ceremony to become aUnited States citizen.
Reporting Absences and Method of Verification
When Cadets who have been absent return to school, they must present a satisfactory explanation verifying the reason for the absence.
The following methods must be used to verify student absences:
1. Signed, written note from parent/guardian, parent representative;
2. Conversation, in person or by telephone through the OMI Attendance Line (510) 594-3910, between the verifying employee and the student's parent/guardian or parent representative on the day-of the absence or the day-after the absence. The employee shall subsequently record the following:
a. Name of student;
b. Name of parent/guardian or parent representative;
c. Name of verifying employee;
d. Date or dates of absence; and
e. Reason for absence.
3. Visit to the student's home by the verifying employee, or any other reasonable method, which establishes the fact that the student was absent for the reasons stated. A written recording shall be made, including information outlined above; or
4. Healthcare provider verification
  1. When excusing Cadets for confidential medical services orverifying such appointments, Charter School staff shall not ask the purpose of such appointments but may contact a medical office to confirm the time of the appointment.
  2. A healthcare provider’s note of illness will be accepted for any reported absence. When a student has had 10 absences in the school year for illness verified by methods listed in #1-#3 above without a healthcare provider's note, any further absences for illness must be verified by a healthcare provider.


Tardy Policies
A cadet is tardy if he or she is not in the regimental formation at the prescribed time and/or in line or seated ready to work in class when the tardy bell rings. After thirty minutes, a cadet will be marked with an unexcused absence. When a cadet has a legitimate excuse for being tardy (such as being with an adult staff member), the cadet has the responsibility for having that adult write a tardy excuse in the cadet’s planner on the date corresponding to the tardy. This ensures that the cadet has a permanent record of excused tardies and will prevent a cadet from having to serve detention for unexcused tardies.
1-3 Tardies: Phone call home
4-5 Tardies: Lunch Detention
6+ Tardies: After-School Detention
Please email Mr. Sanchez at [email protected] with any questions or concerns.
You may also call our attendance line at (510) 594-3910